• Fully responsible for office petty cash record update and petty cash claims by employees.
• To coordinate and liaise with travel agents for flight ticket booking, hotel booking,
transportation, Visa application (if applicable) for company employees whom require to
travel overseas for work purposes.
• Recruitment- assisting in job advertisement posting, arrangement for interview, induction training for new employee and pre-employment medical examination.
• Assisting in managing the HR related matter in accordance to FAETH employee handbook and policies such as verify employees’ expenses claim report, daily attendance record, leave report and employee medical claims policy.
• To liaise with appointed insurance agent to add new employee into/ to delete resigned
employee from company Group PA and Group Hospitalisation and Surgical insurance.
• Need to survey and understanding travel insurance plan and issued for employee who
require to travel oversea.
• Responsible to assist employee to prepare document to reimbursed the medical fees
with insurance company for Group PA and Group Hospitalisation and Surgical insurance.
• Monitoring the Fingertec system for employee’s daily attendance record, weekly
production time sheet report and Mywave leave management system for employees
leave record.
• To handle all expatriate employment pass, dependent pass, student pass, social pass &
related visa.
• Responsible to control EMAS System such like daily backup, monthly closing, yearly
closing, and do amendment in PO/GRN etc.
• Monthly requirement – assisting in preparation monthly payroll inputs for employee
payroll computation. In charge for Malaysia, Singapore and China.
• To in charge for manpower supply and review the purchase order have been issued,
verify their working hours.
• To verify Sub-contractor manpower calculation and forward to purchasing team to
issue purchase order.
• Responsible to oversee office cleaning services, air-conditioner maintenance, company car insurance and road tax renewal and company car routine maintenance services.
• Responsible to oversee office equipment and factory utilities such as Maxis, Shell card,
TNB, PBA, Telekom, TMnet, Unifi, Touch & Go card reload etc.
• Responsible for IT function such as coordinate to arrange new computer for new
employees (to liaise with Fath GmbH IT department for email address set up), liaise with IT vendors for purchase of new IT hardware or software, Master IT record update, renew Ativirus -Kaspersky license for employees who expired etc. Need to assist IT staff for
solve the IT’sproblem – unable access server, recover deleted files and etc.
• To coordinate and schedule appointments for MD and manage household bill payment for the MD personal house.
• Responsible for all incoming calls / faxes, all incoming and outgoing correspondence, i.e.sort and read mail, draft responses.
• Responsible for replenishment of office sundry supplies, printing and stationery items.
• Assist in organizing of Family day, preparation and circulation of company memo.
• To prepare monthly safety report – checking fire extinguisher, first aids kit, electricity,
environment under good condition etc.
• Assist finance department matching invoice, delivery note and purchase order.
• Looking training course and arrange training in order for employees.
• Handle HRDF matter like apply grant & claim and update the record.
• Negotiate with supplier and getting quotation to purchase office item, equipment for
office use like photocopier machine, Fax machine, table etc. before hand over to
purchasing team to issue purchase order.
• To coordinate, implement and ensure compliance to Company's ISO Quality
Certification requirements.